Elsevier Ad Portal - Explanation of Preflight Status


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Welcome to the Elsevier Ad Portal, an online ad verification service. Once you logon and submit your ad it gets verified and processed using industry standard file verification settings and state-of-the-art file processing systems. Below you will find a table defining the ad status you receive in the subject line of the report email and on the status-report cover page. Please feel free to submit your ad until you are satisfied that it will print as you intend.

As always, please feel free to contact your Ad Sales Coordinator for assistance.

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Preflight Pending	Your file has been submitted to the Ad Portal and is currently in process.
What does this mean to me?	When the Ad Portal has completed processing your ad, you will receive an email notification with your results and further instructions.

Passed	Your ad has Passed the digital preflight.
What does this mean to me?	Your ad has been successfully processed without any issues. You will receive an email notification with this information including a preflight report and low resolution screenproof of your ad.

Passed with Fixes	Your ad has Passed the digital preflight, but had minor issues that were automatically corrected.
What does this mean to me?	Your ad had minor issues the Ad Portal detected and automatically corrected. You will receive an automatic email with this information and instructions to review the result and approve your ad or resubmit a new ad.
Examples of Fixes:	Your file contains annotations Your file contains annotations that are set to print. These annotations have been removed. Graphic element lies completely outside of the media box. These elements have been removed.

Passed with Warnings	Your ad has Passed the digital preflight with warnings. The warnings will be indicated in your preflight report.
What does this mean to me?	Your ad had minor issues the Ad Portal detected. You will receive an automatic email with this information and instructions to review the result and approve your ad or resubmit a new ad.
Examples of Warnings:	Your file is a PDF2go file. Your file contains Type 3 fonts. Your file contains Composite fonts. Your fonts have been artificially styled (bold, italic, outlined, and/or shadowed). Your ink coverage exceeds 300%. Resolution of a color or grayscale image is below 300dpi. Resolution of B/W images is below 900 DPI. Files contain CEPS data. Image is not scaled proportionately. This disproportional scaling is more than 10%. Text is smaller than 10 points and is colored with 2 or more separations. Text is smaller than 10 points and is white.

Passed with Fixed Warnings	Your ad has Passed the digital preflight with warnings, but had minor issues that were automatically corrected.
What does this mean to me?	Your ad had minor issues the Ad Portal detected and automatically corrected. You should review these warnings to make sure that the fixes are okay. You will receive an automatic email with this information and instructions to review the result and approve your ad or resubmit a new ad.
Examples of Fixes:	Text and line art are tagged with an ICC profile. This profile has been removed. Images are tagged with an ICC profile. This profile has been removed. OPI is used. The OPID has been removed for images that are above 300dpi. White text does not knock out. This has been resolved and white text will now knock out. Black text is smaller than 10 points and does not overprint. This has been resolved and all black text over 10 points will now overprint. White objects do not knock out. This has been resolved and all white objects will now knock out.

Failed	Your ad has Failed the digital preflight.
What does this mean to me?	The Ad Portal has identified critical issues with your ad and has failed your ad. You will receive an email notification with this information including a preflight report. Review the preflight report, correct your errors and resubmit a new ad.
Examples of critical issues:	PDF producer is PDFWriter. PDF uses more advanced features than PDF version 1.3. Document is damaged. PDF contains encryption. PDF printing is not allowed. PDF contains transparent element. Your file contains Multi-Master fonts. Image uses 16 bits per channel. High-resolution image in OPI path is missing. Non-embedded fonts. PDF contains transparent element. Ads4Elsevier accepts PDF-X-1a compliant files or PDFs saved as version 1.3

What does this mean to me?	The Ad Portal has identified critical issues with your ad and has failed your ad. Also there were issues that have been automatically fixed. You will receive an email notification with this information including a preflight report. Review the preflight report, correct your errors and Resubmit A New Ad.
Examples of Fixes:	Non-embedded fonts. Industry-standard Adobe fonts have been embedded. PDF contains transparent element. The transparent elements contained in your file(s) should be converted within the native layout application, or flattened in Acrobat using the High Resolution Flattener Presets and saved as version 1.3. For step-by-step instructions on how to create a compliant PDF go to PDF Creation Help.

Failed Processing	Your ad has Failed Processing. This means the Ad Portal was not able to process your ad.
What does this mean to me?	This status usually indicates a corrupt file or corrupt contents within the file. Recreate your file and resubmit.